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Can a digital meeting be as good as a physical one?

By Sanni Juoperi on Feb 28, 2020 12:40:42 PM

With the help of new digital ways of working, there doesn’t have to be a quality difference between working together face to face and digitally.

It’s not always possible to make a physical meeting or workshop happen. The reasons vary from working in different timezones, overbooked calendars, environmental reasons and travel costs to force majeures. 

As a professional responsible for driving a project or a question in an organization, not being able to book even a start-up meeting and even less a follow-up can be extremely frustrating. Solely relying on working at projects when it’s possible to be at the same place at the same time stops organizations from working as agile and flexible as they could and should.

The good news is that with new technology, many workshops and meetings can be redesigned to achieve the same, if not better results than before. It all starts with rethinking the whole concept of a meeting. What is it that we want to achieve together? The most effective solution is rarely if ever to have 20 people sit in the same room for 2 hours and statically listen to presentations. Simply turning a normal meeting into a videoconference rarely gives the best results either. Redesigning the whole meeting structure to be facilitated digitally can actually improve the end result and make the use of everyone’s time more effective.

There is always an entry threshold to entering new ways of working. But a good way to go about it is to focus on the potential and positive effects of co-operating in the digital space:

  • Working together can start asynchronously and with everyone being in their own location, no need to find a time that fits everyone first. Video conferencing or physical meetings can be added to the process where needed.

  • In a digital space, everyone can speak up. Some people need more time and space to formulate their thoughts.

  • More people can be invited to work on important questions, when travel costs and environmental reasons are not an issue.

  • There’s no need to push a decision in an issue that would be better to sleep on. The cowork can continue the day or week after without friction and having to meet again.

  • The facilitator of the meeting or workshop has time to go through everyone’s thoughts and ideas and follow up on them.

    So, maybe it’s time to reevaluate the old truth that a face-to-face meeting or workshop always brings superior effects? 


Are you interested in finding a digital tool that enables better meetings and workshops, without always having to meet physically? With Howspace you can do all this by facilitating a process digitally, creating dialogue and consensus, sorting and prioritizing input and making joint decisions. All in a simple, intuitive way with the support of AI.

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or join our next webinar (7th April 2020) where we will share our best practices that you can start applying to your work, starting today. 

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